1. HYY’s reservation calendar is in use
2. Access passes and keys to HYY’s organisational premises
3. Introduction of organisations’ cabinets
4. Address changes and organisations’ mail
5. Do you know someone who could be an Organisation Hero?
6. Nominate a good teacher or a good instructor for a prize!

1. HYY’s reservation calendar is in use

To use the reservation calendar, organisations will need to log in using the email they have submitted as their primary contact information on the contact details form for organisations. The reservation calendar is available at varaus.hyy.fi. Any questions regarding the use of the reservation calendar should be addressed to HYY’s specialist in organisations (janne.saranpaa@hyy.fi).

Organisations can currently book the following premises using the calendar:

• Mattsson (festive space)
• Sivistys (attic sauna)
• Linja (multipurpose space)
• Tove Jansson (meeting room, available for organisations to use starting at 5 pm from Monday to Thursday and all day Friday to Sunday)
• Telos (meeting room, available for organisations to use starting at 5 pm from Monday to Thursday and all day Friday to Sunday)

Other premises will be made available for reservations through the calendar once they are fit for use.

2. Access passes and keys to HYY’s organisational premises

Organisations can send HYY name lists of their officials who should get keys to HYY’s organisational premises. Everyone with keys and access passes has the same access rights for the premises – there will be no separate levels of access rights. HYY will not need official minutes on granting the access rights. However, you must make some kind of a decision on the people who have access passes and keys in each organisation. Please send the name lists by email to toimisto@hyy.fi.

The access rights can be updated to your old key fobs if your officials still have them. If needed, you can buy new key fobs from HYY’s Services Office for €6.50 each. There may be a small delay with updating the access rights.

3. Introduction of organisations’ cabinets

Organisations’ own cabinets will become available gradually. Organisations that have previously operated in Domus Gaudium may move their property into their designated cabinets as soon as they have got their access passes. Organisations may buy locks of their own choosing for their cabinets. Once the organisations’ property has been moved to the cabinets, the other spaces in Domus Gaudium will become available for reservations.

At the library building, property may be moved into the cabinets once their placement is finalised. Unfortunately, this may still take some time.

4. Address changes and organisations’ mail

Unfortunately, we have not come up with a reasonable way to deal with organisations’ mail at Domus Gaudium and the library building in a safe and functional manner. For this reason, organisations must direct their mail to either the home of one of their officials, a PO box or some other address.

5. Do you know someone who could be an Organisation Hero?

Do you know an active person in your student organisation whose hard work, positive attitude or incredible innovation you have admired? You can nominate your Organisation Hero as an individual or as a group, or even as a whole organisation. The Hero’s achievements can be from this year alone or over a longer period.

You can nominate an Organisation Hero using the Organisation Heroes 2026 form. Fill in the details of the hero and the person who nominated them, together with a free-form justification for the nomination. The Heroes are rewarded with a certificate of honour, on which the justification for their heroism is printed on as is.

6. Nominate a good teacher or a good instructor for a prize!

Have you come across a brilliant lecturer, a dedicated instructor an otherwise excellent teacher? HYY rewards this year’s best teacher, best international teacher and best instructor at the University of Helsinki. Send in your suggestions to us by 25 Oct!