18.2.2020

Student organisation newsletter 3 / 2020

NEWS

1 Inspiration, development, tuning! Tuning Day on 26 Feb!
2 Welcome to the new members’ evening of the Student Organisations Committee on 27 Feb!
3 Apply for HYY’s operational grant and organisation paper grant
4 Reservation rounds for Alina reservations for autumn 2020 begin on March 3!
5 Extra user training for Alina Hall in March
6 Apply for furniture purchasing grant!
7 Overall badges from Promler at a 15% discount to HYY’s members for the rest of the year 2020
8 Important dates for 2020
9 Laskiaisrieha in Kaivopuisto on 25 Feb!

 

1 Inspiration, development, tuning! Tuning Day on 26 Feb!

Do you want to develop yourself as an organisational actor? Would you like to get some tips and inspiration for tuning your organisation and making it even better? Join us at HYY’s Tuning Day to receive both training and inspiration!

Inspiration, development, tuning!

Tuning Day is held in Aurora and Arthena at the Siltavuorenpenger campus on Wednesday 26 February 2020. It is a training event for all organisational actors and features a variety of training sessions – you will get lots of chances to learn something new whether you are active in a hobby organisation, a student nation, a subject organisation or a faculty organisation!

The event kicks off with a breakfast for everyone in Alina Hall (New Student House, Mannerheimintie 5 A, 3rd floor), after which you will get to participate in the workshops you have chosen.

The workshops will be primarily in Finnish, so please specify when signing up whether you understand or speak Finnish so that we can make arrangements if necessary.

Registration closes on 23 February at 11.59 pm.
Registration form and more information here
Facebook-event

Further information
Lovisa Hirvonen
lovisa.hirvonen@hyy.fi
050 543 9615

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2 Welcome to the new members’ evening of the Student Organisations Committee on 27 Feb!

Would you like to meet new people across organisational and faculty boundaries? Is HYY’s diverse organisational field close to your heart? The Student Organisations Committee is involved in activities ranging from street sitsit to rewarding the volunteers in organisations and training chairpersons. Come and meet us and learn about our activities! We will be spending the evening hanging out and getting to know each other in a fun, relaxed manner, without forgetting the snacks. Participation does not bind you to anything – just join the fun with an open mind!

The evening is held in the meeting room Sparre (Mannerheimintie 5 A, New Student House, 2nd floor) on 27th of February at 6 pm. For further information, please contact Chair Riku Kallio at riku.kallio(a)helsinki.fi. The new members’ evening has free entry.

What? The Student Organisations Committee’s new members’ evening
Where? Meeting room Sparre
When? On 27th of February at 6 pm
Who for? Anyone who wishes to meet new people and work for the good of organisations!

See you there!

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3 Apply for HYY’s operational grant and organisation paper grant

HYY annually awards operational grants to its organisations. The aim of the grants is to support the activities of organisations operating under HYY. You can apply for the operational grant through an electronic application form at tahlo.hyy.fi. Applications should be left by 2 March at 4pm.

HYY supports its organisations’ publishing activities by awarding them organisation paper grants. The grant is awarded for printed and electronic publications. You can apply for the organisation paper grant through the electronic application form service at tahlo.hyy.fi. Applications should be left by 2 March at 4pm.

Further instructions on applying and criteria for paper grant.

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4 Reservation rounds for Alina reservations for autumn 2020 begin on March 3!

Reservation rounds for Alina Hall for spring 2020 begin with an advance reservation round at noon on Monday 14 October. There are three (3) reservation rounds in total, and organisations can get a total of two (2) reservations during the rounds. Organisations should review the instructions for each reservation round carefully before filling in the form for reservation requests. An incorrectly completed form may negatively affect an organisation’s chances of receiving reservations.

Further information and the forms are available at a dedicated page.

Advance reservation round
Reservation period: noon on 2 March–11.59 pm on 8 March
Reservation requests are made using the following form: published on week 9
Reservation requests are processed at 5.00–8.00 pm on Monday 9 March in meeting room Sparre.

I round
Reservation period: noon on 10 March –11.59 pm on 15 March.
Reservation requests are made using the following form: published on week 11
Reservation requests are processed at 5.00–8.00 pm on Monday 16 March in meeting room Sparre.

II round
Reservation period: noon on 17 March –11.59 pm on 22 March
Reservation requests are made using the following form: published on week 12
Reservation requests are processed at 5.00–8.00 pm on Monday 23 March in meeting room Sparre.

The reservations are updated into the electronic calendar after each round. Organisations that applied for a reservation will be informed of the decisions by email.

In case you have any questions on the reservation rounds for Alina Hall, please contact the chairs of the Student Organisations Committee at jarjestovaliokunta@hyy.fi or its chair, Riku Kallio directly at riku.kallio@helsinki.fi or (+358)50 5500 620.

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5 Extra user training for Alina Hall in March

Two additional user training sessions for Alina are organised at the beginning of March: on 2 and 5 March at 5–6 pm. It is possible to participate in the training sessions in all three languages (Finnish, Swedish and English). To sign up, use this link.

Registration for the training sessions ends at 11.59 pm on Sunday 1 March. For further information, please contact Chair of the Student Organisations Committee Riku Kallio at riku.kallio@helsinki.fi or (+358) 50 550 0620.

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6 Apply for furniture purchasing grant!

HYY supports furniture purchases for interior decoration in organisational premises. The grant is intended for organisations which primarily operate on HYY’s premises and the grant is mainly directed to the purchasing of tables, chairs, cupboards with locks and other interior items. The aim is that the furniture would increase the cosiness of the organisational premises and the willingness of organisations to look after their premises even better.

When allocating the furniture grant, we pay attention to the following: the ecological aspect, sustainability and necessity of the purchase. The furniture grant is not supposed to cover the entire purchase price but organisations are also expected to participate in the financing of the purchase.

The grant can be applied all year round. You can apply for the grant with an informal application, which should include the following information:

  • applying organisation/organisations
  • applied furniture
  • budget
  • reasons for the purchase

Applications can be submitted by e-mail to jarjesto(at)hyy.fi or by mail to the Student Union of the University of Helsinki, PL 1099, 00101 HELSINKI. Organisations that receive the grant must provide copies of the receipts to the same address no later than within four months after the allocation of the grant.

Further information:

Specialist (Organisations) Jaakko Kalske
050 537 3798
jaakko.kalske@hyy.fi

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7 Overall badges from Promler at a 15% discount to HYY’s members for the rest of the year 2020

HYY has agreed on a special discount for all HYY’s organisations on overall badge orders from Promler.fi!

We will get overall badges for a discounted price (-15%) for the entire year 2020 as long as we remember to mention the discount code (can be found in the e-mail version of the newsletter) when asking for offers and ordering.

The discount code is meant only for HYY’s organisations.

The discount code concerns new orders with a normal delivery time.

Contact: info@promler.fi

Here is a link to our cooperation partner’s site.

Facebook: www.facebook.com/promler
Instagram: @promlerfi

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8 Important dates for 2020

The list below includes the preliminary dates of important events this year that concern all organisations. At this point, the dates are tentative, but we will inform you of any changes to them in the usual manner on the organisation list.

Best regards,
Everyone on HYY’s organisational sector

  • 26 February Tuning Day
  • 26 February Training for treasurers (on Tuning Day)
  • 2 March at 4pm Deadline for the operating grant applications
  • 12 March Training on event safety
  • 19 March Training for harassment contact persons
  • March Application period for Alina reservations
  • March–April Application period for project grants
  • April Allocation of premises: making applications for organisational premises
  • 15 May Flora day at Kumpula campus
  • May Organisations into Summer Shape
  • 31 August Opening Carnival
  • 24 September Fresher Adventure
  • October Application period for Alina reservations
  • November Seminar for Chairpersons II
  • November–December Training for performance auditors
  • November–December Training on financial statements
  • 6 December Students’ Independence Day Torchlight Procession

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9 Laskiaisrieha in Kaivopuisto on 25 Feb!

The traditional Laskiaisrieha will take over Kaivopuisto again on Shrove Tuesday 25 February! Students from all over come together for casual sledding, carnival-like atmosphere, competitions, music and other fun program! The highlight of the event is the legendary Academic Downhill Race, where teams pilot their home-made sleds down the hillside in hopes of winning the grand prize.

We invite all HYY’s associations to make the day even grander: Come host a checkpoint, gather your sleds and join us!

If you want to take part in the event as an association, need a tent spot or electricity, sign up here. If you want to take part in the race, sign up at laskiasrieha.fi If questions arise, don’t hesitate to contact us at info@laskiaisrieha.fi.

Mark your calendar and check the event for more info.