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Reservation rounds for Alina Hall for Spring 2023 | HYY

7.11.2022

Reservation rounds for Alina Hall for Spring 2023

NEWS

The reservation rounds for Alina Hall’s autumn season start soon!

There will be two actual reservation rounds, with an advance reservation round organised as well. During these rounds, organisations may get a total of two (2) Alina reservations for Spring 2023 . The reservations are made on the separate electronic forms of each reservation round.

Each organisation making the reservation must have read the user instructions for Alina Hall before signing the user agreement.

Terms and conditions of Alina Hall’s user agreement can be found from here. Organisations should check which time slots are free at a given time from the Student Union’s electronic calendar.

Advance reservation

During the advance reservation round, organisations have the opportunity to apply for a reservation in advance before the actual reservation rounds begin if they have a well-justified reason to apply for a specific day. The advance reservation round thus covers occasions such as anniversaries, anniversary afterparties and events connected to a specific date. The criteria for the allocation of the advance reservations will be announced in connection with the reservation form.

In case an organisation is granted a reservation to Alina Hall in the advance reservation round, it CANNOT apply for a reservation in the first actual reservation round. Instead, the organisation can get its second reservation only during the second actual round.

Actual reservation rounds

Reservations are made in two rounds. During each round, an organisation may apply for one reservation to Alina, unless it has been granted a reservation during the advance reservation round. Organisations should check which time slots are free at a given time from the Student Union’s electronic calendar.

Applying for days that have already been reserved may negatively affect the organisation’s chances of acquiring a reservation. Organisations may only receive one (1) reservation on each round, but it is a good idea to state several options for suitable dates in the form.

Decisions on the reservations are made after each reservation round by HYY’s organisational sector. The contact persons of organisations applying for a reservation must be reachable when the reservations are allocated in case a need to contact the organisation arises during the allocation process.

Incomplete or late applications will not be processed. We will strive to provide organisations with one of the dates they requested. Any clashes in the reservation requests are decided by drawing lots.

The reservations are updated into the electronic calendar after each round. Organisations that applied for a reservation will be informed of the decisions by email.

 

Advance reservation round
Reservation period: noon on 7th of November – 11.59 pm on 13th of October
Reservation requests are made using the following form: https://link.webropolsurveys.com/S/876F31F494E5982F
Reservation requests are processed at 10.00–12.00 am on Monday 14th of November

I round
Reservation period: noon on 15th of November – 11.59 pm on 20th of November.
Reservation requests are made using the following form: https://link.webropolsurveys.com/S/934B6669C955C602
Reservation requests are processed at 10.00-11.00 am on Monday 21st of November

II round
Reservation period: noon on 22st of November – 11.59 pm on 27th of November.
Reservation requests are made using the following form: https://link.webropol.com/s/alina-varauskierros-k2023-2
Reservation requests are processed at 2.00–4.00 pm on Monday 28th of November

 

Reservations after the rounds

You may inquire about any remaining free time slots from HYY’s Services Office (toimisto@hyy.fi) from 29 November onwards.
Free time slots can be seen in the Student Union’s electronic calendar after the reservation rounds.

 

More information

Janne Salokoski
Specialist (organisations)
Student Union of University of Helsinki (HYY)
janne.salokoski@hyy.fi, 050 537 3798

and

Janne Salokoski

Member of the Board (organisations)
Student Union of University of Helsinki (HYY)
linnea.keltanen@hyy.fi, 050 543 8460