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HYY’s instructions and guidelines for organisations during the coronavirus situation, updated on 16 June 2021

16.6.2021

HYY’s instructions and guidelines for organisations during the coronavirus situation, updated on 16 June 2021

Based on the recommendations and restrictions set by officials, we are making adjustments to the coronavirus instructions aimed at organisations.

We will be reviewing the coronavirus instructions and restrictions regularly. Up-to-date instructions and restrictions along with their period of validity will be announced in the newsletter for organisations and as deemed necessary. Due to summer holidays, the next review of the coronavirus situation and restrictions will take place in August.

HYY’s recommendations are in effect until further notice. We are monitoring the situation and will update the instructions as needed. HYY’s recommendations for organisations can be found below.

If you have any questions about these instructions or if your organisation is facing a challenging situation of any kind, you can contact the organisational sector directly.

Further information

Jaakko Kalske
specialist (organisations)
jaakko.kalske@hyy.fi
050 537 3798

Janne Salokoski
board member (organisations)
janne.salokoski@hyy.fi
050 543 9610


 

General instructions for organisations

 

  • The organisers must be prepared to change their plans or, if needed, cancel their event. When planning events, you should remember that official instructions may change on short notice.
  • We urge organisations to actively monitor the development of the coronavirus situation and to follow official instructions at both individual and organisational level to the extent that they apply to your activities. Organisations can also encourage their own members to follow official instructions.

 

The New Student House

 

  • The front door of the New Student House is closed until further notice.
  • Opening the front door will be reviewed again in mid-August at the latest and possibly even in June if needed.

 

Restrictions and recommendations concerning HYY’s meeting and festive premises

 

  • Alina Hall, attic sauna Sivistys and meeting rooms Wilhelmsson, Seppele, Kabinetti and Barrikaadi are not available for organisations to reserve or use until further notice.
  • No fees will be collected for cancelled reservations. You do not need to make a separate cancellation – the reservations are cancelled automatically.
  • Taking the meeting and festive premises back into use will be reviewed again in mid-August at the latest and possibly even in June if needed.

 

Restrictions and recommendations concerning organisational premises

 

  • Organising all events in HYY’s organisational premises is permitted, with the exception of festive events. The event organiser is responsible for complying with the authorities’ instructions.
    • There is no limit on the number of people present, but if there are over 10 people in the cluster, you must, when indoors, maintain sufficient safe distances (at least 2 metres), observe good hand hygiene and wear masks. The mask recommendation and instructions on using masks can be found here.
    • The organiser is responsible for monitoring the number of participants and organising the required measures.
    • Please contact the specialist in organisations (away 25 June–1 August) if your organisation has any questions on the interpretation of these matters.
  • We continue to recommend that meetings are organised remotely.
  • Using face masks is also recommended in events with fewer than 10 people.

 

Recommendations concerning organisations’ events

 

  • HYY recommends that you follow the up-to-date restrictions of the Regional State Administrative Agency in all your indoor and outdoor events organised somewhere else than HYY’s organisational premises and that you take the restrictions into account when deciding on the number of participants for the events.

 

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