Student organisation newsletter 11 / 2021
- Situation report on the coronavirus
- Sign up for the Opening Carnival on 6 September!
- SIGN UP AS A CHECKPOINT HOST IN THE FRESHER ADVENTURE!
- We are collecting the best remote event ideas – fill in our form
- Reminder to organisations on reserving sauna and meeting facilities for the autumn
- Does your organisation need additional resources for organising remote events? – experts are available!
- Apply for furniture purchasing grant!
- Overall badges and other products from Promler at a 15% discount for HYY’s organisations in 2021
1 Situation report on the coronavirus
The organisational sector is reviewing the coronavirus situation every two weeks and will inform you of the situation with the restrictions as well as other possible matters related to the coronavirus situation in the newsletter for organisations.
The coronavirus situation has improved lately, and the Regional State Administrative Agency for Southern Finland has relaxed the restrictions on the number of people, for instance. This also makes the limited use of HYY’s organisational premises possible for organisations. You can check the updated restrictions here: www.hyy.fi/coronainstructions
If you or your organisation have any questions, please do not hesitate to contact the organisational sector! Our contact information is available on HYY’s website, both on the page for coronavirus instructions and on the contact page.
2 Sign up for the Opening Carnival on 6 September!
Would your organisation like to participate in this year’s Opening Carnival? Registration is now open! This year, the Opening Carnival is held on Monday 6 September 2021.
Due to the coronavirus pandemic, we have to rethink the arrangements of this year’s Opening Carnival while taking health safety into account. Because of the restrictions on public events possibly in effect in September, we are planning the Opening Carnival as an entirely outdoor event this time.
We will inform everyone of the new arrangements of the Opening Carnival in more detail by August. In any case, we are requesting that you already reserve your stand for the Opening Carnival at this point. The final location of organisations’ stands will not be based on their organisation type. If you would like to have certain types of organisations next to your stand, please let us know of that, too, in the form.
We will strive to offer one (1) table and one (1) chair for as many stands as possible. However, in this exceptional situation, we would be grateful if you happen to have the opportunity of bringing your own tables and chairs as well to ensure that there are enough for everyone who want them. If you have the opportunity of bringing your own tables and chairs, please let us know about it in advance in the form. As we will all be outdoors this year, we would also like to ask you to let us know if your organisation will have a tent in use. Thank you for your understanding and willingness to cooperate in advance – it helps us ensure that we will be able to realise the event.
If your organisation has any specific needs or something noteworthy related to your stand, please let us know in the form. Please note that we will probably be unable to provide electricity for stands located outdoors.
Please sign up your organisation as soon as possible. The deadline for signing up is at 11.59 pm on 15 August. NOTE! You can still edit this form until the deadline through the confirmation message that you receive after signing up.
Sign up here: https://www.lyyti.fi/reg/Avajaiskarnevaalit_2021/en
3 SIGN UP AS A CHECKPOINT HOST IN THE FRESHER ADVENTURE!
The Fresher Adventure is an interdisciplinary dive into the Student Union, its organisations and its close cooperation partners, organised by HYY. Hosting a checkpoint in the event is a fun way to introduce new students to your organisation and its activities! The Fresher Adventure will be organised at 4–8 pm on 23 September 2021.
This autumn, the Fresher Adventure will have to be organised entirely outdoors due to the coronavirus pandemic. This may require checkpoint hosts to rethink their approach, be creative and keep a twinkle in their eye. This year, HYY will decide on the checkpoint locations, but you may make requests on the terrain and location of your checkpoint. Checkpoints can also be realised as remote checkpoints. Check out our requirements for checkpoints here: http://en.fuksiseikkailu.fi/signup. Tips for creating a good checkpoint, on the other hand, are available here: http://en.fuksiseikkailu.fi/goodcheckpoint.
All organisations operating under HYY can sign up to host a checkpoint in the Fresher Adventure!
Deadline for signing up is at 11.59 pm on 15 August 2021
Sign up as a checkpoint host here: https://www.lyyti.fi/reg/fuksiseikkailu2021_rastit/en
4 We are collecting the best remote event ideas – fill in our form
Even though the coronavirus crisis seems to be abating, we think that collecting the most successful remote event ideas of this period for the future is a good idea, just in case. You never know when we will need them again.
Tell us your best remote event ideas of the coronavirus era using this form:
5 Reminder to organisations on reserving sauna and meeting facilities for the autumn
The Services Office has received some enquiries about reserving HYY’s premises (excluding Alina Hall) for the autumn. Many seem to have been under the impression that reserving them for the autumn is somehow forbidden.
This is not the case. If your organisation already knows it will be hosting a meeting or some other event for which it needs to reserve any of HYY’s facilities, you are free to reserve the facilities in the usual manner through the Services Office (firstname.lastname@example.org).
The folk of the organisational sector
6 Does your organisation need additional resources for organising remote events? – experts are available!
The skilled livestream experts Antti Pollari and Julius Uusinarkaus have agreed to offer their services for a fee to help organisations operating under us with the livestreaming of their remote events.
Contact them using the contact information below if you need these kinds of services:
Antti Pollari – email@example.com
Julius Uusinarkaus – firstname.lastname@example.org
7 Apply for furniture purchasing grant!
HYY supports furniture purchases for interior decoration in organisational premises. The grant is intended for organisations which primarily operate on HYY’s premises and the grant is mainly directed to the purchasing of tables, chairs, cupboards with locks and other interior items. The aim is that the furniture would increase the cosiness of the organisational premises and the willingness of organisations to look after their premises even better.
When allocating the furniture grant, we pay attention to the following: the ecological aspect, sustainability and necessity of the purchase. The furniture grant is not supposed to cover the entire purchase price but organisations are also expected to participate in the financing of the purchase.
The grant can be applied all year round. You can apply for the grant with an informal application, which should include the following information:
- applying organisation/organisations
- applied furniture
- reasons for the purchase
Applications can be submitted by e-mail to jarjesto(at)hyy.fi or by mail to the Student Union of the University of Helsinki, PL 1099, 00101 HELSINKI. Organisations that receive the grant must provide copies of the receipts to the same address no later than within four months after the allocation of the grant.
Specialist (Organisations) Jaakko Kalske
050 537 3798
8 Overall badges and other products from Promler at a 15% discount for HYY’s organisations in 2021
HYY has agreed on a special discount for all HYY’s organisations when ordering overall badges and other products from Promler.fi!
We will get overall badges and other products at a discount of 15% for the entire year 2021 as long as we remember to mention the discount code (can be found in the e-mail version) when asking for offers and ordering.
The other products include printed college sweaters, hoodies, t-shirts, tote bags, badges and reflectors.
The discount code is meant only for HYY’s organisations.
The discount code covers new orders with normal delivery time.
Contact Promler: email@example.com
Here is a link to our cooperation partner’s website: http://www.promler.fi/