1. Remember to fill in the contact details form for organisations

Organisations operating under HYY must annually submit their up-to-date contact details to HYY. You can do so through the contact details form for organisations. You can also use the same form to submit an introduction text that can be published on HYY’s website and in the student calendar. Updating your contact details is a prerequisite for applying for operating grants and organisational premises. Please update your contact details by 16 February to allow us to update them in the appropriate places.

2. Join the HYY Organisation Info Telegram-channel

The channel provides quick and efficient information on current issues. By subscribing to the channel, you will be informed immediately when there is new information about the renovation of the New Student House, when the booking rounds for Alina Hall start or when there is only one hour left to fill in the organization premise application.

3. Apply for an operating grant from HYY!

HYY annually awards operating grants to organisations. The application period for this year’s grants is 1–28 February.

Your organisation will be sent an invitation to fill in the application form for operating grants by email. The invitation will be sent to the address you have submitted as the organisation’s general email address through the contact details form for organisations. Please make sure that you have filled in the contact details form by 16 February to ensure that we have enough time to send you the invitation to fill in the application form for operating grants.

You must attach your organisation’s financial and operating documents to the application. These documents are defined in more detail in the document Schedule for the operating grants 2026. Please note that preliminary versions of the documents or an explanation for why a certain document cannot yet be submitted is sufficient. The final versions of the attachments must be submitted through the application form by 31 May. The operating grants are decided in April and paid out in November at the latest.

Please also note that your application must include written justifications for how your organisation fulfils the criteria set out in the allocation model for operating grants. If these justifications are not sufficient, your organisation will not be awarded points for the criterion in question.

We recommend setting aside enough time for filling in your application, as late applications will not be considered!

4. HYY’s premises will undergo significant changes in 2026

Our website features up-to-date information and news on how the situation will unfold. This page will be updated as needed – for instance, if we spot new questions that we have not yet answered either at all or in enough detail.

5. Apply for the right to use organisational premises!

HYY will continue to provide organisations with the opportunity to organise activities in diverse, high-quality organisational premises in downtown Helsinki. A new allocation of organisational premises will take effect on 1 July 2026, and your organisation can participate in it by filling in an application for organisational premises. Your organisation will be sent an invitation to fill in the application for premises to the email address you submitted through the contact details form for organisations. Filling in the contact details form is a prerequisite for applying for organisational premises. Applications for premises can be submitted 1–28 February 2026. Please set aside enough time for filling in the application, as late applications will not be considered.

Further information on HYY’s reform of organisational premises is available on HYY’s website or by contacting the specialist in organisations: janne.saranpaa@hyy.fi.

6. Remember to respond to HYY’s survey on organisational premises

We are collecting information from organisations on how organisational premises are currently being used and what wishes you have for their future. We would especially like to get information on the needs you have for organisational premises. HYY is conducting a comprehensive change to its organisational premises during 2026, and your answers are extremely valuable to help us successfully carry out this change. You can respond to the survey until 31 January.

7. Important Dates for 2026

• Responding to the facilities survey: by 31 January
• Application period for operating grants: 1–28 February
• Application period for organisation premises: 1–28 February
• Tuning Day: 10 February
• Updating organisations’ contact information: by 16 February
• Flora’s Day: 13 May
• Opening Carnival: 31 August
• Fresher Adventure: 17 September
• Students’ Independence Day Torchlight Procession: 6 December

8. Tuning Day 10 February

Inspiration, development, tuning!

Do you want to develop yourself as an organisational actor? Would you like to get some tips and inspiration for tuning your organisation and making it even better? Join us at HYY’s Tuning Day to receive both training and inspiration!

9. Save the date: Flora’s Day whole-building party on 13 May

On 13 May, Flora’s Day will be celebrated at the New Student House – the last whole-building party organised by HYY. So make sure to reserve the date in your calendar, as every floor will be celebrating from daytime until late evening. Let’s make this an unforgettable celebration together!

10. HYY helps with organisation’s communication

Are you organising a large, interdisciplinary project? Are you thinking about how you could reach out to students a little more widely?

All organisations operating within HYY can register their events on the HYY events calendar. Please use the event registration form to register your event. HYY’s communication sector will review the announced events before publication.

All organisations operating within HYY for an Instagram takeover for their stories. Takovers often require arrangement in the HYY communications calendar, and not all requests can be accommodated. However, it is worth asking for a takeover!

HYY’s communication sector also supports organisations by offering advice and tips when needed.

More information: Vilma Viertola, vilma.viertola@hyy.fi, 050 420 5566

11. Training on equality in organisational activities

Would you like to receive training on promoting equality in your organisation? You can now watch a recording of the training in HYY’s data bank for organisations. The training includes basic information on equality, the basic building blocks of student organisations’ activities and how to act in harassment situations. Due to a lack of resources, the recording of the training could not be subtitled, but a text version of the entire recording is available in Finnish, Swedish and English.

Login details: username ‘jarjesto.info@hyy.fi’, password ‘Sitruunapuu1234’

12. Legal Aid as a benefit for organisations operating within HYY

Are you aware that HYY offers legal advice as a membership benefit to organisations operating within HYY? As a member association, you have the opportunity to contact the legal aid committees of the student associations in law free of charge in order to receive guidance on legal matters.

Legal advice in Swedish is provided by law students at Juristklubben Codex rf. Legal advice in Finnish is provided by the Legal Aid Committee of Pykälä ry. For inquiries in English, you may contact either Codex Legal Aid or Pykälä’s Legal Aid Committee.

The legal aid committees cannot draft legal documents or represent you before authorities, but they are happy to provide guidance on, for example, contract-related issues, interpretation of an association’s bylaws, or matters concerning liability for damages. Please note that the legal aid concerns questions related to Finnish law only, and that we do not provide advice on tax-related matters. All inquiries are handled confidentially.

You may contact Codex Legal Aid via the inquiry form on Codex’s website or by email at rattshjalp@codex.fi.

You may contact Pykälä’s Legal Aid Committee by email at oikeusapu@pykala.fi. More information about the service can be found on Pykälä’s website.