Student Organisation Newsletter 4/2021
1 Apply for HYY’s operational grant and organisation paper grant – FINAL CALL
2 Reservation rounds for Alina reservations for autumn 2021 begin on March 1!
3 Apply for furniture purchasing grant!
4 The Ministry of Justice is requesting comments on the report of the working group on communal civic activity in the 2020s
5 Does your organisation need additional resources for organising remote events? – experts are available!
6 Internationalisation Guide
7 Check out HYY’s Environmental Committee’s guides for organisations!
8 Organise the Finnish Student Championships in your sport!
9 Situation report on the coronavirus
1 Apply for HYY’s operational grant and organisation paper grant – LAST CALL
HYY annually awards operational grants to its organisations. The aim of the grants is to support the activities of organisations operating under HYY. You can apply for the operational grant through an electronic application form at tahlo.hyy.fi. Applications should be left by 1 March at 4pm.
HYY supports its organisations’ publishing activities by awarding them organisation paper grants. The grant is awarded for printed and electronic publications. You can apply for the organisation paper grant through the electronic application form service at tahlo.hyy.fi. Applications should be left by 1 March at 4pm.
Further instructions on applying and criteria for paper grant: https://hyy.fi/en/guides/grants-for-organisations
***
2 Reservation rounds for Alina reservations for autumn 2021 begin on March 1!
Reservation rounds for Alina Hall for autumn 2021 begin with an advance reservation round at noon on March 1. There are three (3) reservation rounds in total, and organisations can get a total of two (2) reservations during the rounds. Organisations should review the instructions for each reservation round carefully before filling in the form for reservation requests. An incorrectly completed form may negatively affect an organisation’s chances of receiving reservations.
Further information and the forms are available at https://hyy.fi/en/news/reservation-rounds-for-alina-hall-for-autumn-2020-2
Advance reservation round
Reservation period: noon on 1 March–11.59 pm on 7 March
Reservation requests are made using the following form: https://www.lyyti.fi/reg/alinavaraukset_syksy_2021_ennakko/en
Reservation requests are processed at 5.00–8.00 pm on Monday 8 March in Zoom.
I round
Reservation period: noon on 9 March –11.59 pm on 14 March.
Reservation requests are made using the following form: https://www.lyyti.in/Alinasalin_1_varsinainen_varauskierros_syksy_2021_3894/en
Reservation requests are processed at 5.00–8.00 pm on Monday 15 March in Zoom.
II round
Reservation period: noon on 16 March –11.59 pm on 21 March
Reservation requests are made using the following form: https://www.lyyti.in/Alinasalin_2_varsinainen_varauskierros_syksy_2021_1436/en
Reservation requests are processed at 5.00–8.00 pm on Monday 22 March in Zoom.
The reservations are updated into the electronic calendar after each round. Organisations that applied for a reservation will be informed of the decisions by email.
In case you have any questions on the reservation rounds for Alina Hall, please contact: Miran Hamidulla, Specialist (organisations), miran.hamidulla@hyy.fi, 050 537 3798 & Janne Salokoski, Board member (organisations), janne.salokoski@hyy.fi, 050 543 9610
***
3 Apply for furniture purchasing grant!
HYY supports furniture purchases for interior decoration in organisational premises. The grant is intended for organisations which primarily operate on HYY’s premises and the grant is mainly directed to the purchasing of tables, chairs, cupboards with locks and other interior items. The aim is that the furniture would increase the cosiness of the organisational premises and the willingness of organisations to look after their premises even better.
When allocating the furniture grant, we pay attention to the following: the ecological aspect, sustainability and necessity of the purchase. The furniture grant is not supposed to cover the entire purchase price but organisations are also expected to participate in the financing of the purchase.
The grant can be applied all year round. You can apply for the grant with an informal application, which should include the following information:
– applying organisation/organisations
– applied furniture
– budget
– reasons for the purchase
Applications can be submitted by e-mail to jarjesto(at)hyy.fi or by mail to the Student Union of the University of Helsinki, PL 1099, 00101 HELSINKI. Organisations that receive the grant must provide copies of the receipts to the same address no later than within four months after the allocation of the grant.
Further information:
Specialist (Organisations) Miran Hamidulla
050 537 3798
miran.hamidulla@hyy.fi
***
4 The Ministry of Justice is requesting comments on the report of the working group on communal civic activity in the 2020s
Civic activity is undergoing changes, and this must be taken into account in legislation and the operations of authorities better than it currently is. In March 2019, the Ministry of Justice established a working group to prepare a proposal for changes in the Associations Act and other regulations concerning civic activity in order to facilitate communal civic activity.
The working group has investigated the needs of associations and other civil society actors comprehensively. Its goal has been to increase their scope of action in a controlled manner, in a way that associations and other actors could make the decision on adopting the new possibilities for themselves.
The main changes to the Associations Act proposed by the working group include allowing the existence of a CEO as an administrative body based on provisions in the association’s rules, making it easier to merge two or more associations, making remote participation in meetings of the association easier, permitting online meetings and permitting member and federation votes in the selection of the board. The working group is further proposing that the demand for the equal treatment of associations’ members, the right of members to pose questions in meetings of the association and the disqualification of members of the board are clarified in legislation.
The working group is also suggesting that the needs of civic activity with lighter organisation than that of traditional association activities are taken into account with an act concerning a new legal person, the action group. The working group is also proposing that the smallest associations and action groups would be exempt from the requirements on financial monitoring and reporting set out in the Accounting Act and that they would be permitted to use lighter accounting practices that fulfil the information needs of their members and interest groups instead.
You can make statements on the proposal as individuals or organisations until 14 April 2021 at https://www.lausuntopalvelu.fi/FI/Proposal/Participation?proposalId=1b6edf0d-d70d-4957-b96a-1efa6db17ba4. The statements must be made in Finnish or Swedish.
***
5 Does your organisation need additional resources for organising remote events? – experts are available!
The skilled livestream experts Antti Pollari and Julius Uusinarkaus have agreed to offer their services for a fee to help organisations operating under us with the livestreaming of their remote events.
Contact them using the contact information below if you need these kinds of services:
Antti Pollari – pollari@piuhajabitti.fi
Julius Uusinarkaus – julius@uusinarkaus.com
***
6 Internationalisation Guide
Do you find it difficult to reach international students in organisational activities? Does it look like the coronavirus will further complicate your organisation’s international activities? Not to worry! HYY’s specialists have put together some practical tips on how to better take international students into account in organisational activities.
For now, this information can be found here: https://hyy.fi/app/uploads/2020/08/kv-ohjeet-jarjestoille-eng.pdf
***
7 Check out HYY’s Environmental Committee’s guides for organisations!
HYY’s Environmental Committee has made environmental instructions for organisations. The instructions feature the best ideas and tips to help your organisation act in an environmentally friendly and sustainable manner, collected into a single document. We hope that you will learn something new and find some suitable operating methods for your organisation in these instructions.
The guides are very comprehensive and include advice on themes including serving food, events and the various ways of influencing environmental affairs in organisations.
Check out the guides:
https://blogs.helsinki.fi/hyy-ymp/oppaat/
***
8 Organise the Finnish Student Championships in your sport!
Have you missed sports competitions, too? Apply to become an FSC organiser for 2021! Due to these exceptional times, this years Finnish Student Championships are awarded on a first come, first served basis: the first application to meet the criteria will win. You should apply to organise competitions especially in the autumn, when hopefully the situation will have improved. You can find instructions on how to apply to become an FSC organiser here:
https://www.oll.fi/en/our-activities/sportsevents/how-to-apply-fsc-organiser/
The Finnish Student Championships awarded so far:
Alpine sports (the competition was cancelled)
Marathon, half marathon, marathon relay and 5,000 meters
Weightlifting and powerlifting (in autumn 2021)
Adventure sports
***
9 Situation report on the coronavirus
The organisational sector is reviewing the coronavirus situation every two weeks and will inform you of the situation with the restrictions as well as other possible matters related to the coronavirus situation in the newsletter for organisations.
The coronavirus situation has not improved, which means that the restrictions are still in effect. You can remind yourself of them here: www.hyy.fi/coronainstructions
If you or your organisation have any questions, please do not hesitate to contact the organisational sector! Our contact information is available on HYY’s website, both on the page for coronavirus instructions and on the contact page.
