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1 Sign up for HYY’s security steward course on 25–31 March 2019!
2 Take part in HYY POP UP events in Viikki, Meilahti, Kaisa library and Kumpula on 11–14 March 2019!
3 Reservation rounds for Alina reservations for autumn 2019 begin!
4 Hello? -  Tools and thoughts for a more inclusive and equal community
5 Apply for furniture purchasing grant!
6 Allocation process for Alina reservations has been reformed!
7 Come plan HYY’s Community Development Committee’s activities together on 12 March!
8 Environmental training for organisations



1 Sign up for HYY’s security steward course on 25–31 March 2019!

Do you like taking care of people? Do you want to help, guide and direct? Would you like to learn teamwork skills, cooperation and responsibility? How about doing all of the above while acquiring valuable certification that could even lead to a profession for yourself – or to free entrance to just about every summer festival? Here is a great opportunity for you!

HYY is organising a basic course for security stewards this spring. The first twenty applicants who are of age will get to join HYY’s terrific security steward team! The course is provided by HYY in cooperation with Ropecon ry, and it is organised in Helsinki on 25–31 March 2019. The training lasts for 40 hours, and those who complete the course may apply for a security steward licence from the police.

Read more: https://www.lyyti.in/HYYn_jarjestyksenvalvojakurssi_5272/en

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2 Take part in HYY POP UP events in Viikki, Meilahti, Kaisa library and Kumpula on 11–14 March 2019!

Attention campuses! The HYY POP UP events are coming to Viikki, Meilahti, the Kaisa library and Kumpula on 11–14 March 2019! HYY’s specialists and members of the Board will be present at the events to provide you with resources for better studying, student life, subsistence and wellbeing! We will also be handing out brand-new HYY overall badges, and you can even buy yourself a college sweater or tote bag equipped with HYY’s new logo.

You can find us at the following locations during the week:

VIIKKI (Lobby of the EE building at Agnes Sjöberginkatu 2) at 10 am–3 pm on 11 March 2019

MEILAHTI (Terkko Event Space at Haartmaninkatu 4) at 10 am–3 pm on 12 March 2019

CITY CENTRE (Guidance Corner, Kaisa House, at Fabianinkatu 30) at 10 am–3 pm on 13 March 2019

KUMPULA (Lobby of Physicum at Gustaf Hällströminkatu 2) at 10 am–3 pm on 14 March 2019

Read more: https://hyy.helsinki.fi/en/hyypopupeng

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3 Reservation rounds for Alina reservations for autumn 2019 begin!

Reservation rounds for Alina Hall for autumn 2019 begin with an advance reservation round at noon on Monday 11 March. There are three (3) reservation rounds in total, and organisations can get a total of two (2) reservations during the rounds. Organisations should review the instructions for each reservation round carefully before filling in the form for reservation requests. An incorrectly completed form may negatively affect an organisation’s chances of receiving reservations.

Further information and the forms are available at https://hyy.helsinki.fi/en/blog/reservation-rounds-alina-hall-autumn-2019.

Advance reservation round

Form open: noon on Mon 11 March–11.59 pm on Sun 17 March

Reservation requests processed at 4.00–8.00 pm on Mon 18 March

First actual reservation round

Form open: noon on Tue 19 March–11.59 pm on Sun 24 March

Reservation requests processed at 4.00–8.00 pm on Mon 25 March

Second actual reservation round

Form open: noon on Tue 26 March–11.59 pm on Sun 31 March

Reservation requests processed at 4.00–8.00 pm on Mon 1 April

Any questions? Please contact Chair of the Student Organisations Committee Lovisa Hirvonen at lovisa.hirvonen@helsinki.fi or 050 365 2544.

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4 Hello? -  Tools and thoughts for a more inclusive and equal community

How could your organisation or community be even more appealing, more inclusive and how to better take diversity into consideration when planning events? How could your community be even better and welcoming for all?

HYY organises and equality and inclusiveness themed training evening on 15 April. All organisation actives and other interested in the topic are welcome to join!

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5 Apply for furniture purchasing grant!

HYY supports furniture purchases for interior decoration in organisational premises. The grant is intended for organisations which primarily operate on HYY's premises and the grant is mainly directed to the purchasing of tables, chairs, cupboards with locks and other interior items. The aim is that the furniture would increase the cosiness of the organisational premises and the willingness of organisations to look after their premises even better.

When allocating the furniture grant, we pay attention to the following: the ecological aspect, sustainability and necessity of the purchase. The furniture grant is not supposed to cover the entire purchase price but organisations are also expected to participate in the financing of the purchase.

In spring 2019 approx. 1500 € of furniture purchase grant will be given out. 

You can apply for the grant with an informal application, which should include the following information: 

- applying organisation/organisations 

- applied furniture  

- budget

- reasons for the purchase 

Applications can be submitted by e-mail to jarjesto(at)hyy.fi or by mail to the Student Union of the University of Helsinki, PL 1099, 00101 HELSINKI. Organisations that receive the grant must provide copies of the receipts to the same address no later than within four months after the allocation of the grant.

Further information:

Specialist (Organisations) Jaakko Kalske

050 537 3798

jaakko.kalske@hyy.fi

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6 Allocation process for Alina reservations has been reformed!

In its meeting on 14 February, the Student Organisations Committee has decided to reform the allocation process for Alina reservations. The allocation process was previously conducted in the committee’s meetings which were open to the Student Union’s members. However, conducting the allocation process in a meeting was considered too burdensome and unnecessarily rigid.

In the future, the allocation process will be conducted by a working group established by the committee! The working group includes HYY’s specialist in organisations, the member of HYY’s Board in charge of organisations and two members of the Student Organisations Committee named in advance. The event will continue to be open to all members of the Student Union – anyone interested is welcome to take part in the allocation event! The principles for allocating the reservations are still fairly mechanical, but the event itself is now more relaxed, and the committee meetings can be reserved for processing other matters.

The allocation events will be held in meeting room Topelius in HYY’s Central Office on the Monday after each reservation round. A more detailed schedule is available below.

Any questions? Please contact Chair of the Student Organisations Committee Lovisa Hirvonen at lovisa.hirvonen@helsinki.fi or 050 365 2544.

Allocation event for advance reservations

Monday 18 March at 4.00–8.00 pm in meeting room Topelius (Mannerheimintie 5 A, New Student House, 2nd floor)

Allocation event for the first reservation round

Monday 25 March at 4.00–8.00 pm in meeting room Topelius (Mannerheimintie 5 A, New Student House, 2nd floor)

Allocation event for the second reservation round

Monday 1 April at 4.00–8.00 pm in meeting room Topelius (Mannerheimintie 5 A, New Student House, 2nd floor)

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7 Come plan HYY’s Community Development Committee’s activities together on 12 March!

Do you have an idea of something that should be improved or developed in the HYY community urgently? Come plan HYY’s new Community Development Committee’s activities for the year 2019! Whether you are your organisation’s equality responsable or otherwise interested in making communities better, welcome! This event is open to anyone who’s interested!

The year 2019 is the Community Development Committee’s (also known as Code) first year of operating so what the committee will actually do is truly a blank canvas! Do you have an idea of something that should be improved or developed in the HYY community urgently? What kind of issues do you wish Code to focus on this year? Or maybe you have an amazing concept for an event or activities you think is perfect for the committee? Come share your ideas and work on them together to come up with what the Community Development Committee will be doing during 2019! Whether you are your organisation’s equality responsable or otherwise interested in making communities better, welcome! This event is open to anyone who’s interested!

The event is held at meeting room Barricade (Mechelininkatu 3 D) 12 March starting at 5 PM! The purpose of the evening is to brainstorm ideas for Code’s activities and work on previous ideas some more. The committee’s action plan will be formed based on the results of the Action Plan(ning) Evening. There will be some snacks at the event.

The purpose of the committee is to promote participation, equality and equal opportunities to participate and influence matters in the Student Union and by doing so to increase the sense of community within HYY, the university community in Helsinki and the City of Helsinki. Our aim is to make HYY a more inclusive and open community. The committee’s primary language will be English, but you can also join the meetings in Finnish. No one’s language skills should prevent them from joining – we aim to ensure that everyone can participate in all our activities regardless of language.

Accessibility information: The event is organised in the meeting room Barricade (Mechelininkatu 3 D, basement floor). The space is accessible by wheelchair. There is a gentle ramp to the door and three thresholds when entering. The meeting room is on the basement floor of the building and is accessible by elevator. There is an accessible bathroom that is also accessible by elevator.

Facebook-event: https://www.facebook.com/events/2266235850287810/

More information and questions: 

Jane Kärnä, Chair, jane.karna(a)helsinki.fi

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8 Environmental training for organisations

HYY’s Environmental Committee is organising the first environmental training session of the year. The training session will feature both practical tips and larger-scale instructions towards more environmentally friendly organisational activities. The training session is aimed at the persons in charge of environmental affairs in organisations, but others active in organisations as well as members of the organisations’ boards are also welcome to join! 

The training session is held at 5 pm on 21 March in meeting room Topelius in the New Student House, and there will, of course, be some vegan snacks available. After the training session, participants are also free to stay and enjoy an environmentally themed movie night open to all HYY’s members!

Further information is available in the Facebook event: https://www.facebook.com/events/638473329940170/