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Sign up for HYY’s Chairpersons Seminar!


Welcome to the HYY’s Chairpersons’ Seminar on the 29th of January! The seminar gathers chairpersons from all various organisations operating within HYY, offers support, new ideas and tools to make your year as chairperson as good as possible. All chairpersons and vice-chairpersons from all the organisations operating within HYY are welcome to the event.


Sign up via this form by Sunday the 27h of January by 23:59: https://goo.gl/forms/gKozfxiOZoLwDsl12

 

The event begins at 5 pm with a common session and a little snack at the Alina hall (New Student House,  3rd floor). After the common session each participant will take part in two workshops of their choosing. Each workshop will last 50 minutes with a small break in-between. After the workshops we’ll eat and close the official part of the event. Afterwards we’ll continue the evening with a relaxed afterparty.

 

The event will be mostly in Finnish, but the workshops can also have English speaking groups (please choose the option in the sign up form) and we will do our best to help you follow the event.



THE WORKSHOPS (1-6):

 

WORKSHOP 1: Chairperson's ABC

The basics of being a chairperson. What are the minimum requirements that the chairperson should know? Which things should be done in the beginning of the year? Where can you get help and support?

WORKSHOP 2: Meeting practices

No more confusion or frustration about meeting practices! Here you’ll hone your skills and after the workshop you will excel in running meetings.

WORKSHOP 3: Documents as a superpower!

Does your organization only write documents to please HYY? Not anymore! Through this workshop you will be able to realize how to use your documents as assets for your organization.

WORKSHOP 4: Yes, we can!

Tips and discussion about how to make sure your volunteers can keep going for all of the 365 days.

 

WORKSHOP 5: Team building and motivating

In organizations team building and motivating are the things that pretty much determine what the year will be like for the board. In this workshop we practice and generate ideas for creating a functioning board and keeping them motivated throughout the whole year.

 

WORKSHOP 6: Towards new horizons – leadership in transformation

Do you want to take your organization to a new direction? How to lead the transformations in your organization both when operations are developing and when they are changing? In this workshop you’ll get tips to successful transformation and training on leadership in the middle of transformations.


Welcome!

 

The seminar is organized by HYY’s Student Organisations Committee. More information on the event from the president of the committee: Lovisa Hirvonen, +358 50 3652 544, lovisa.hirvonen@helsinki.fi



How HYY handles participant information (only in Finnish):  https://bit.ly/2FM6zCG

All organisations wanting to use the Alina Hall during the spring must send at least one representative to the Alina Hall training. The organisation must have taken part in the training in order to use their Alina reservation, this will be checked when handing the keys for the premises. All organisations must participate in the training each calendar year and at least one person appointed as a security person in each event organised at the Alina Hall must have participated in the training within the last year. It is highly recommended that several people from one organisation take part in the training. Each participant must sign up by filling out this form. You may represent only one organisation for the training.

The trainings are held at the Alina Hall, on the third floor of the New Student House (Mannerheimintie 5 A). There will be trainings in Finnish, Swedish and English, so please pay attention to the language options for the date you pick and take notice of the different times as well. The training lasts about an hour. The dates for the trainings are:

14.1. at 5 / 6 / 7 pm (Finnish / English)
15.1. at 5 / 6 / 7 pm (Finnish)
16.1. at  6 / 7 pm (Finnish / Swedish)
21.1. at 5 / 6 / 7 pm (Finnish)
22.1. at 5 / 6 / 7 pm (Finnish)

Sign up for the trainings here: https://goo.gl/eeUvXD

PLEASE NOTE! If none of the timeslots fit the schedule of your organization or if you require the training in English or Swedish please fill in the “More information/other comments”-field and include the date of your Alina reservation so that we can schedule a training for you.

More information from the President of HYY's Committee for Student Organisations Lovisa Hirvonen, lovisa.hirvonen(at)helsinki.fi, 050 365 2544.

Also remember these:

Alina Hall's user agreement
Alina Hall's user's manual
Security person agreement