For Organisations

Student Organisations Newsletter 9/2018


1. Apply for furniture purchasing grant! 
2. Event safety training 8 October at Wilhelmsson Hall
3. Meeting of equality chairs 18 September at 5:30 PM
4. Mandatory info meeting for Fresher Adventure’s checkpoint hosts September 11th
5. Ticket sales to the Fresher Adventure Afterparty open 7 September!
6. Become a volunteer in the Fresher Adventure!
7. Does your organisation want to take over HYY's Instagram?

1. Apply for furniture purchasing grant!

HYY supports furniture puchases for organisational premises. The grant is intended for organisations which primarily operate in HYY premises and the grant is mainly directed to purchasing tables, chairs, cupboards with locks and other decoration supplies. This grant has no deadline. It can be freely applied for through the Secretary for Organisational Affairs when necessary.

The aim is that furniture would increase the cosiness of organisational premises and the willingness of organisations to look after their premises even better.

Applications which specify the need for furniture and the formalities connected with purchases can be sent by e-mail to jarjestosihteeri(at) or by mail to Helsingin yliopiston ylioppilaskunta, PL 1099, 00101 HELSINKI.

2. Event safety training 8 October at Wilhelmsson Hall

What should you do if a participant reports a case of harassment, someone acts aggressively or a board member has a panic attack in your organisation’s event? What do persons in charge of event safety do, and how can appointing one improve event safety?

HYY is organising a training session on acting as the person in charge of event safety for organisations that operate under HYY. You can participate in the session even if your organisation has not yet appointed separate persons in charge of safety for its events. In the training session, we will go through the most common problems and dangerous situations as well as how to react in case of emergency. We will also look at the safety principles used in HYY’s events, which organisations may base their own on.

Anyone from an organisation’s board may participate, but we especially recommend the training session for persons in charge of equality or event safety as well as the chairs. Sign up:

What: Event safety training for persons in charge of safety in organisations
When: At 5.00 pm on 8 October
Where: At Wilhelmsson Hall in the New Student House (at Mannerheimintie 5A, 5th floor)
Questions: Julius Uusinarkaus / / +358(0)50 325 8041

The facilities are unfortunately not wheelchair accessible. If you need help getting to the event, please contact the organisers.

3. Meeting of equality chairs 18 September at 5:30 PM

Welcome to the second meeting of equality chairs on September 18 at 5:30 PM. The meeting will take place at HYY’s central office at the New Student House, in meeting room Topelius. The meeting is aimed at organisation actives working with equality and safety in their organisations and at anyone interested in equality no matter which position they may have!

How has the semester begun? How has the integration of the freshers played out? Is there something you still would like to improve in your organisation? Is there something you wish the student union would support you with? The meeting is about discussing these topics and everything you would like to talk about! We will also briefly present HYY’s event principles and the event safety manual that we have been working on for the spring.

Please sign up by September 17 via this link:

The meeting is held mostly in Finnish, but you can also participate in either Swedish or English and we will do our best to accommodate you.

WHAT: Meeting of equality chairs II
WHEN: September 18 at 5:30 PM
WHERE: Topelius, HYY’s central office, the New Student House, Mannerheimintie 5 A, 2nd floor

There is a wheelchair accessible way to Topelius, through Mannerheimintie 5 B. There are three steps to get to the toilets from Topelius and there is no proper accessible toilet. For more information, please contact Jane Kärnältä (050 543 9615, and Laura Wathénilta (0504091383,

4. Mandatory info meeting for Fresher Adventure’s checkpoint hosts September 11th

HYY is organising a mandatory info event for all checkpoint hosts, held at 6 pm on 11 September at Wilhelmsson Hall in the New Student House. In the event, we will provide information on the Fresher Adventure mobile app, the scorekeeping system and about security in the Fresher Adventure. The checkpoint info is also an excellent place to ask us any other questions you might have about the event. You can sign up for the checkpoint info with this form:

 If no one from your checkpoint can participate in the info event, please contact Aleksanteri Gustafsson (

5. Ticket sales to the Fresher Adventure Afterparty open 7 September!

Ticket sales to the stunning Fresher Adventure afterparty open at noon Friday, 7 September! The afterparty has sold out year after year, so we recommend getting your tickets as soon as you can on Friday! Only competitors or checkpoint hosts participating in the Fresher Adventure may buy tickets to the Fresher Adventure afterparty. When buying tickets, you must tell us the name of the team or the organisation hosting the checkpoint. Each participant may only buy one ticket to the afterparty. It will definitely be one of the largest and best party of the autumn!

6. Become a volunteer in the Fresher Adventure!

Is your organisation not participating this year or maybe you've already been a checkpoint host and want to try something new? We are looking for skilled and energetic volunteers to help organise the the most important event of the fresher autumn. Join us in welcoming new students, celebrating our community and let’s show freshers all the incredible things that student life has to offer!

To make the Fresher Adventure as successful as possible for its participants, we are looking for volunteers to help us at the start, as checkpoint guides at the checkpoint areas and to make the dazzling afterparty at The Circus possible.
Volunteers have free admission to the afterparty of the Fresher Adventure, they will be provided with a meal and they will receive the special Freshman Adventure Crew overall badge. Volunteers will also receive a certificate for their volunteer work if they want it.

Apply now!

7. Does your organisation want to take over HYY's Instagram?

HYY loves its organisations and wants to showcase their diversity by giving our Instagram account to you for a day, two or a ,maximum of a full week! This year, the takeovers will focus on HYY's instastory, but each organisation can post some picture in the feed too!
The account has over 3000 followers, so this is a great opportunity for you to reach new people, gain new followers and make yourselves known!

Does your organisation have an awesome event concept? Do you organise superb activities for students or do you have amazing studying places at your campus? Or maybe you have something else you’d like to show (off) to other students?
Interested? Please contact Jane Kärnä, the member of HYY's board in charge of organisational communications at to get the chance to take control of HYYs Instagram!